Webdam is our media resource library. Here you will find media to enhance the projects you are developing, various web series and webinars you may want to use in your product, and a wealth of professional development resources that can usually be used in your content development. In addition, you can access templates, branding lines, and other graphics to enhance your project. Finally, you can also access internal professional development opportunities to build your skills. The Media Lab is a part of Webdam and contains materials specific to National Center on Early Childhood Development, Teaching, and Learning (NCECDTL).

The Digital Asset Specialist (DAS), a member of the Resource Development Team, can be a resource to helping you find resources in Webdam. The DAS assists with:

• Maintaining Webdam including training, accounts, and waiver/rights usage
• Searching for and collating media upon request

Multimedia Resource Glossary

A glossary and list of search terms that are helpful when searching for media in Webdam. The Multimedia Resource Glossary, can be found in the Webdam and Media LIbraries toolkit on the Resource Development Portal. This tool was developed in collaboration. It reflects input from units across Cultivate learning, our community partners, and stakeholders. See the Resource and Tools section for links to the glossary.

Asset Features – Metadata

Each asset in Webdam has specific information about it. This metadata is found on the right side of the screen when you select the asset (see image below). The metadata shares important information with content developers planning to use the asset. See Webdam and Media Libraries Toolkit for more information and videos related to all of these terms and features. Below the image is a quick summary of key imformation.

Asset ID

The number in the metadata that indicates what asset it is. Every asset has a unique number. This number is used on tracking sheets and when communicating about specific assets (videos/photos/graphics) with others.

Flags Reason

Occasionally, an asset will have information in the Flag section of the metadata. This doesn’t necessarily mean the asset cannot be used. Make note of the information before deciding if it is appropriate for your needs. Some examples of reasons for flagging an asset:

• Poor media quality: blurry, unclear content
• Safety or hygiene concerns (including no bike helmets)
• Inappropriate behavior or gestures
• Exposed skin/cleavage/underwear visible
• Play involving guns, weapons, or violence of any kind.
• Potentially copyrighted content is the focus of the photo.

Waiver Complete

In the metadata section, waiver status will be indicated. Note:

• Produced videos are all waived and able to be used (Videos folder)
• Program and Source Media folder – be sure to check the waiver status. If the waiver status is False, please connect with your media producer or the DAS.

Copyright Notice

This indicates who produced the media. When outside partners or the public wishes to use our materials, they must cite our copyright. Since the media library includes an outward, public facing component (brand connect), we include this information on the assets for their reference.

This copyright is not typically used as a citation for products Cultivate Learning is creating. For internal production refer to the Responsibility to Cite section for more information about citing images and videos.

Rights Usage Terms

Different waivers may have different permission for media use. Check with the Digital Asset Specialist if yo uhave any questions.

Webdam Features

See Webdam and Media Libraries Toolkit for more information and videos related to all of these terms and features. Below the image is a quick summary of key imformation.

Asset Links

Links to specific assets can be shared in materials we produce. Refer to the Multimedia Tracking Sheet chapter’s Step-by-Step Instruction for more information. There is also reference to sharing links in our poducts in the section about Presenter Notes in the PowerPoint Guidelines chapter.

Download Permissions

Permissions are determined by the account setting. The Digital Asset Specialist can assist you if you have questions about permissions. Waiver status should be checked before downloading any materials. Additional information:

• Photos can and should be downloaded for use when needed.
• Videos
  • Videos in the Videos folder are produced and accessible for download and use.
  • For videos in other folders, please work with a media producer as a title page, edits, and/or captioning may be needed.
• Shared media
  • Some media is shared by other organizations, purchased from iStock, or obtained by other Cultivate Learning staff. Note the waiver status and any flagged issues before use.

Please refer to the Responsibility to Cite section for more information about citing images and videos.

Lightboxes

This is the Webdam feature for collecting various assets that are stored in different folders into one centralized collection.

This is a collaboration tool that can be shared with others on a project as assets are being chosen.

Notifications

• When you are a collaborator for a lightbox, notifications will appear each time an asset is added or removed. You can adjust notification settings in Webdam.
• You can also set up notifications to be alerted when new files are added into specific folders in Webdam. The DAS can assist you if you would like to set up your account in this way.

Tools and Resources

The Webdam and Media Libraries Toolkit includes:

• Support summary: This document functions as a table of contents and summary of training, orientation, and support materials available for Webdam
• User manual: A manual for how to use Webdam and get support.
• Multimedia Resource Glossary: The glossary of search terms used to tag images and videos in Webdam and the media libraries.
• Libraries: We have several outward facing libraries.
  • EarlyEdU Alliance® Media Library
  • Coach and Educator Community Interface (CECI)™ Resource Library

Request Forms

Use the Webdam & Media Lab Support Request Form to:

• Request a new accounts
• Request an orientation or Webdam training
• Troubleshoot Webdam and Media Lab issues.
• Request support finding media assets.
• Request notifications for when media is added to specific folders.
• Request changes to metadata (For example, you notice something is incorrect – title, description, etc.)