Appendix B: To-Do Checklist & Workflow

To-Do Checklist (High Granularity):

• Write a Goal and Vision document
• Introduce programming at relevant librarian/staff meeting a quarter before you plan to start
• Meet with potential collaborators
• Draft a budget.  Budget items may include:
  • Book costs
  • Snacks
  • Author fees
  • Recording fees, if applicable
  • Marketing expenses
  • Book plate costs
  • Possibly: name tags?
• Set a regular date and time for your book club
• Reserve a room for the meetings
• Pick a book
• Invite author to give a talk, if that is part of your scope
• Create a sign-up sheet (Google Forms)
• Design promotional materials that include link to sign-up sheet

• Flyers and/or Posters
• Campus TV AD
• Twitter/Facebook

• Push out promotional materials (2-3 weeks prior to onset)
• Order snacks
  • Make sure you are following campus rules regarding vendors and food services
• Communicate with individuals who have expressed interest in participating
• Create community agreements
• Create bookplates for the book with your club logo
• End of programming/pilot follow ups:
  • Thank you emails to:
    • Students
    • Partners
    • Author
    • Other funding bodies
• Schedule a debrief meeting at the conclusion of your last session
  • What did you learn?
  • What worked? What didn’t?
  • What would you do differently next time?

Workflow

(Based on Winter Quarter 2019 at UW Tacoma)

Before end of previous term:

• Select book
• Begin publicizing
  • “this is what we will be reading next term”
  • Distribute via media channels
  • Consider a blog post about the book club
• Create google form for sign up
• Order books
• Contact author about skype availability
• Divide budget — schedule meetings with campus and/or community partners

1 Week before term starts

• Media push
  • Emails from collaborators (Library and Center for Equity and Inclusion) to
    • Listservs (UWT line, UWT Fac / PT)
  • Student activities email (UWT 411)
  • Campus TV
  • Print mini-flyers for Involvement fair
  • Print mini-flyers for Research Help and Circ Desks
    • General communication to library staff via known channels (Slack) so people at desks are informed
  • Print flyers for campus bulletin boards/Post on bulletin boards
  • Social Media:
    • Facebook
    • Twitter
    • Instagram

First week of Term

• Hand out flyers at Involvement Fair
• Hand out flyers at Research Help Desk and Circ Desks

• First meeting (“Orientation”)
  • Community agreements
  • Reading schedule
  • Themed questions

Second week of Term

• Second meeting
  • First reading discussion
• Begin creating promotional materials for author skype call
  • Campus TV
  • Social Media
  • Flyer
  • Text for listservs

Fourth Week of Term

• Third meeting
  • Second reading discussion
• Continue creating promotional materials for author skype call
• Begin considering new titles for the next term

Sixth week of Term

• Fourth meeting
  • Third reading discussion
• Begin promoting author skype call
  • Distribute via the channels enumerated above
• Decide on next term’s title

Eighth Week of Term

• Fifth meeting
  • Fourth reading discussion
• Continue promoting skype call
• Order books for next term

Tenth Week of Term

• Skype Call with Author if arranged