Review All Annotation Tools

Before beginning annotation:

• Read through the annotation process completely. The process is outlined in this chapter.
• Review the description templates.
• Ensure you are using the most up-to-date Multimedia Resource Glossary, and refer to it often.
• Review the handbook’s Overview section for more informaton about produced media and general tips.
• Be sure to read through the Observation Practice Video section if the video you are annotating was produced for observation practice.

Select the Asset

Select the asset, then click the arrow to play the video.

Add Keywords

• Review the Multimedia Resource Glossary.
• Select as many as apply and are relevant.
  • Remember, keywords are used to search for specific content.
  • Be careful to select keywords of teaching practices and content that are evident in the video.
    • Consider: Could this video be used in products to illustrate the content or teaching practice you have tagged it with?
• Do not deselect “parent words” from keywords.
• Use only the Keyword drop-down choices. Do not write-in any keywords.

Directions: 

Select the +Keyword feature at the bottom of the metadata fields on the right side of your device screen.

Use the drop down to select specific keywords. Refer to the Multilingual Resource Glossary. After selecting the keywords, click on the Select button.

Complete the Metadata Fields

First, open the metadata fields section by selecting “View Fields” at the bottom of the metadata section.

Refer to the Multimedia Resource Glossary, if needed. When you are finished adding iformation the the fields identified below, be sure to save your work by selecting the small check mark next to the open field.

Add information to the following:

• Flag Reason: Review the Flagging Assets chapter.
• Subtitles: Use the drop down menu. Typically, we may have videos with English, Somali, and/or Spanish subtitles.
• Taxonomy: Use the drop down menu. For current annotation, indicate the highest number available from the drop down.
• Library Tag: N/A
• Description: Write a brief synopsis of the video’s content.
  • Refer to the Description Template section.
    • For videos longer than 3 minutes and/or containing significant shifts in content include timestamps.
    • Decide how well this clip demonstrates specific teaching practices. For excellent or low range examples, indicate this in the description:
      • “Excellent example of…”
      • “Non-Example of…”
• Age Group: Use the drop down menu.
• Language: Use the drop down menu.
• Setting: Use the drop down menu.
• Collections: Use the drop down menu.
• Teaching Practices: Use the drop down menu. Only add practices if they are evident in the video.
• Log Status: Change status to coded.
  • Note: If you are in the training phase as an annotator, you will change log status to “logged” so that it can be reviewed as part of your onoarding. Once this phase ends, you will change log status to “coded.”

Description Template

The description field describes what is happening in the video. Describe length of video, who is in the video, when and where the action is, and how the content or teaching practice is most visible. Use these description templates to support your work.

• Indicate length of video.
• Briefly describe who is in the video, and the main topics discuss. This description should be simple and user-friendly. Please include time stamps for when topics shift or change.
• Be aware of grammar and punctuation since these are typically seen in our outward facing libraries.
• For any Keyword that has a sub-keyword, please include the specific indicator in the description.
• Examples:
  • “Thirty-one minute EarlyEdU Alliance Highlight Webinar Using Peer Learning Groups and Providing Effective Feedback. presents information on establishing small groups for learning, providing feedback, and supporting effective peer feedback. Specific focus is given to using videos of teaching practice for small groups and providing feedback.”
  • “In this 5:30 minute video, Jessica Egbert and Vasilya Mendybaeva discuss DCYF’s new trainer modules and how to be involved in the process. This is part of Eligibility and Provider Supports. The video facilitators discuss the plan for new modules. Updates were driven by a variety of factors. These modules will be in step 3 of becoming a trainer. These modules will be foundational and available for many levels of trainers. The hope is the modules will guide trainer professional development. The modules will be online and asynchronous. Varied models with some offering STARS credit. There will be phases of modules over 2 years. At about 3:50 feedback is requested. Process for feedback is shared. A few guiding questions are offered. Contact information is shared. DCYF: Feedback on New Trainer Modules 2021”
  • “Fourteen minute video discusses Washington Workforce Survey in detail. (4:05) An overview of the Washington Workforce Survey is presented and discusses how it is similar to the Nebraska Early Childhood Workforce Survey.(6) Insights from the Nebraska survey are shared.(8:15) Reasons and benefits of the Washington survey are detailed. Modifications are also discussed.”
  • “45-minute AIAN Education Manager Series hosted by NCQTL AIAN program manager, Vanessa Maanoa French, and NCQTL AIAN Tribal Liasion Sher’ee Maxwell.
    Webinar topic is on data. The objectives are drawing on knowledge and experiences, offering resources to support the work teachers are already doing, and reflecting on the data gathered during the transition process that can support children and families in becoming school ready.”

Annotating Transcripts

Some videos will have an AI generated transcript to help users easily read through the content of that video. This is also an important tool to ensure accessibility. The transcript is saved in Webdam as either a PDF or a TXT document. The title indicates which video it reflects.

Directions: 

1. Relate the transcript and the video.
2. Complete the metadata fields:

• • Flag reason: Add “Internal content development use only, AI generated.”
  • Description: Add “Transcript for asset ID # xx” (Replace xx with specific asset ID #)
  • Log Status: Change status to coded.