Block Director’s Block Preparation Checklist

Printable version of the Block Director’s Block Preparation Checklist

Before the Block

6–8 Months Before Block Start

• • • Work with Block Admin to schedule: Lockdown, 2-month, 1-month, and regular workgroup meetings

4 Months Before Block Start

• • • Attend SOMALT Tech Meeting

3-4 Months Before Block Start (Before Lockdown)

• • • Finalize WWAMI master schedule session order
    • Finalize session titles and types
    • Finalize Session Level Objectives (SLOs)
    •  Ensure all SLOs are linked to BLOs
    • Assign USMLE content descriptors to sessions
    • Finalize assessment plan
    • Plan content creation/assign creators for each session (materials due 5 weeks before block)
    • Ensure accessibility and bias reduction in content
    • Work with admin to set up content-sharing system for Canvas uploads
    • Plan meetings with Student Block partners

2 Months Before Block Start (Before Elentra is copied to the Regions)

• • • Work with admin to schedule Lessons Learned meetings

0–3 Months Before Block Start

• • • Address any changes via change management process

1-2 Months Before Block Start

• • • Recruit faculty and patients for Seattle and assist with regional issues

5 Weeks Before Block Start

• • • Work with admin to schedule: skull sessions, post-assessment meetings, virtual office hours during block
    • Submit completed session materials (pre-class, in-class, course packs, IRATS, videos, etc.)
    • Complete course overview and resource materials (Block Intro, AMBOSS sets, drug lists)

4 Weeks Before Block Start

• • • Review Canvas before copy-out
    • Notify admin of faculty for all sessions (including small group leaders)

1 Week Before Block Start

• • • Ensure drafts of all exams are complete

During the Block

• • • Ensure session leads attend all sessions
    • Communicate regularly with students
    • Hold office hours as needed
    • Support students and accommodate needs

After the Block

• • • Submit grades by Tuesday after quarter ends (or sooner)
    • Plan remediation (see remediation timeline)
    • Review course and faculty evaluations (~3 weeks after block)
    • Prep and lead Lessons Learned meetings (~3 weeks after block)
    • Send response to student feedback (within 2 weeks after Lessons Learned: Looking Forward meeting)
    • Present course changes and BLO updates at Foundations Committee meeting
    • Complete textbook survey for next iteration (every January)

Printable version of the Block Director’s Block Preparation Checklist